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Patient Records: Access & Requests

Sarasota Memorial maintains a medical record for every patient who visits our hospitals, emergency rooms, laboratory and outpatient facilities.

Access Your Records Online

For convenient access to your own patient medical records, we encourage you to set up a free account in the Sarasota Memorial FollowMyHealth Patient Portal, where you can manage your protected health information in a secure, easily accessed platform. Users also can set up a proxy portal account for children and dependent adults. Click here to get started.

Patient Medical Records Requests & Billing Records Requests

Contact Us

 

Release of Information Office
941-917-1103
RequestMyMedicalRecord@smh.com

Radiology Records Office
941-917-8030
Radiology-Records@smh.com

We have a legal and ethical responsibility to preserve the privacy of every patient’s protected health information. Before we can release protected health information, the patient or their legally qualified representative must give authorization.

Note that the Medical Records Office may charge a fee for providing copies of medical records; fee amounts vary and are based on the record type and delivery method (electronic or printed hard copy).

[Please see below for instructions on requesting birth / death certificates or radiology records.]

To obtain a copy of your billing or medical record (except radiology records) through the Medical Records Office, patients must:

1. Download and complete the Authorization to Release Patient Information form (see links below).

Authorization to Release Patient Information – English
Authorization to Release Patient Information – Spanish

2. Submit the completed form, along with proof of your identity (government-issued identification card, state-issued driver’s license or other government-issued ID), in one of the following ways:

Email: Send the documents to RequestMyMedicalRecord@smh.com.

In Person: Drop off the documents at one of our Release of Information Offices (8 am - 5 pm, Monday – Friday)

Mail the documents to:
Sarasota Memorial Hospital – Sarasota Campus
Attn: Release of Information Office
1700 South Tamiami Trail
Sarasota, FL 34239

Fax: Fax the documents to 941-917-2454.

Death Certificates

To obtain death certificates or Florida Do Not Resuscitate Orders (DNR), contact the Florida Department of Health at floridahealth.gov or 850-245-4444.

Birth Certificates

The Health Information Management department completes a birth certificate for every patient delivered at Sarasota Memorial facilities. Birth information is transmitted to the state electronically, in compliance with Florida state requirements.

Copies of birth certificates can be obtained from the Sarasota County Health Department Vital Records Department at 2200 Ringling Blvd. in Sarasota, or by mailing a request to:

Sarasota County Health Department
Attn: Vital Records
P. O. Box 2658
Sarasota, FL 34230-9912

Additional birth certificate services provided by the Florida Department of Health include apostille, father registry, commemorative certificates, stillbirth/nonviable birth, fetal death certificates, and certificate amendments and corrections. For more information, click here to visit floridahealth.gov.

Radiology Records Requests

To obtain a copy of your radiology records through the Radiology Records Department, patients must:

1. Download and complete the Authorization to Release Patient Information form (links below).

Authorization to Release Patient Information – English
Authorization to Release Patient Information – Spanish

2. Submit the completed form, along with proof of your identity (government-issued identification card, state-issued driver’s license or other government-issued ID), in one of the following ways:

Email: Send the documents to Radiology-Records@smh.com.

Mail the documents toSarasota Memorial Hospital – Sarasota Campus; Attn: Radiology Records Dept.; 1700 South Tamiami Trail; Sarasota, FL 34239

In Person: Drop off the documents at one of our Release of Information Offices (same hours and locations as listed above)

Fax: Fax the documents to 941-917-2228.

Physicians & Hospital Requests for Medical Records

Requests for medical records regarding continuation of care are sent directly to the physician at no cost. Physician offices may call 941-917-1110 to request medical records.

Attorney Requests for Medical Records

By Mail: To ensure that subpoenas served to Sarasota Memorial or its entities are properly signed for, mailed subpoenas for patient medical records must be served in accordance with the Florida Rules of Civil Procedure 1.351(c), and must be sent via certified U.S. Mail, FedEx, UPS or DHL, with written confirmation of delivery or return receipt at:

Sarasota Memorial Hospital-Sarasota Campus
Legal Services Office
1700 S. Tamiami Tr.
Sarasota, FL 34239

By Process Server: Subpoenas that are hand delivered via process server for medical records, depositions, trials and standby of SMH personnel must be hand-delivered to Sarasota Memorial’s agent at the Legal Services Office, located on the Sarasota Memorial Hospital-Sarasota Campus (1700 S. Tamiami Tr., Sarasota, FL 34239). Legal Services is located on the first floor of the hospital, around the corner from Elevator E (first door on left). For more information on subpoena delivery, call 941-917-1328.