Records Requests

This page is your resource for patient records and public records.

Click for quick navigation to different sections:

• Medical Records Request
• Custodian of Public Records
• Radiology Image Request
• Subpoenas, Search Warrants, and Legal Requests for Medical Records
• Birth/Death Certificates

Patient Portal

Patients can set up a free account to access their own medical records, or set up a proxy portal account for children and dependent adults, to manage their protected health information in a secure, easily accessed platform. Click here to get started.

Medical Records for Continuation of Care

Requests for medical records regarding continuation of care are sent directly to the physician at no cost. Physician offices and healthcare facilities must fax a written request on their letterhead, indicating the patient's name, date of birth, date of visit, and the name of the facility where you were treated to 941-917-1106.

Patient Medical Records Requests & Billing Records Requests

To obtain a copy of your billing or medical record (except radiology records) through the Medical Records Office, patients have two options:

Option 1:

 Click here to request Medical Records electronically 

Click here for more information regarding electronic request and delivery fees. 

Option 2:

1. Download and complete the Authorization to Release Patient Information form (see links below).

Authorization to Release Patient Information
Autorizacion para Divulgar Informancion del Paciente

2. Submit the completed form, along with proof of your identity (government-issued identification card, state-issued driver’s license or other government-issued ID), in one of the following ways:

Email: Send the documents to RequestMyMedicalRecord@smh.com.

In Person: Drop off the documents at one of our Release of Information Offices (8 am - 5 pm, Monday – Friday)

• SMH-Sarasota Campus: 1515 S. Osprey Ave., Building D, Sarasota, FL 34239. 
• SMH North Port Emergency Care Center: 2345 Bobcat Village Center Rd., North Port, FL 34288; the office is located on the first floor, just beyond the Patient Registration desk.
• SMH-Venice Campus: 2600 Laurel Rd. E., North Venice, FL 34275; the office is located on the first floor, just beyond Patient Registration.

Mail the documents to:
Sarasota Memorial Hospital – Sarasota Campus
Attn: Release of Information Office
1700 South Tamiami Trail
Sarasota, FL 34239

Radiology Image Requests

Requests for radiology images are handled by the Radiology Records Department. Patient must complete the Authorization to Release Patient Information form and submit it with proof of your identify (government-issued identification card, state-issued driver’s license or other government-issued ID), in one of the following ways

Email: Send the documents to Radiology-Records@smh.com.

Fax: Fax the documents to 941-917-2228.

In Person: Drop off the documents at the Radiology department or at one of our Release of Information Offices (same hours and locations as listed above)

Mail the documents to: Sarasota Memorial Hospital – Sarasota Campus; Attn: Radiology Records Dept.; 1700 South Tamiami Trail; Sarasota, FL 34239

Subpoenas, Search Warrants, and Legal Requests for Medical Records

SMH only accepts subpoenas via hand-served or certified mail.

By Mail: To ensure that subpoenas served to Sarasota Memorial or its entities are properly signed for, mailed subpoenas for patient medical records must be served in accordance with the Florida Rules of Civil Procedure 1.351(c), and must be sent via certified U.S. Mail, FedEx, UPS or DHL, with written confirmation of delivery or return receipt at:

Sarasota Memorial Health Care System
Legal Services Office
1515 S. Osprey Ave., Bldg. A, Suite A-2
Sarasota, FL 34239

For Process Servers: Subpoenas that are hand-delivered via process server for medical records, depositions, trials and standby of SMH personnel must be served to Sarasota Memorial's Subpoena Intake Office, located on the first floor of 1515 S. Osprey Ave., Bldg. A, Suite A-2., Sarasota, FL 34239. Hours of operation are 8:00am - 12:00pm, Monday - Friday; closed on recognized holidays. For more information on subpoena delivery, call 941-917-1328.

Note for SMH First Physicians Group: Please ensure your subpoena(s) has the appropriate provider name and address you want to be served listed. For a list of providers and addresses, click here.

Other Attorney or Records Requests: (Not Subpoenas or Notice of Trial) can be mailed or hand delivered to the Sarasota Campus, located at 1700 S. Tamiami Trail, Attention to Pine Tree Plaza, Bldg. D, Sarasota, FL 34239.

Birth Certificates

To obtain a certified copy of your birth Certificate, please contact your state or local Vital Statistics Office.

For more information, click here to visit floridahealth.gov.

Death Certificates

To obtain death certificates or Florida Do Not Resuscitate Orders (DNR), contact the Florida Department of Health at floridahealth.gov or 850-245-4444.