Epic Access
All Epic access will be coordinated directly through the Sarasota Memorial Healthcare System—not the Sarasota Medical Society. Our team is managing access decisions, onboarding, and timing to ensure everything is set up appropriately from both a clinical and security standpoint.
We are rolling out access in phases. Community providers who are closely affiliated with the hospital and need early access to support patient care are being prioritized first. If you are part of the initial group for EpicCare Link access, you have already been contacted with next steps.
If you have not yet received communication, it does not mean you’ve been missed. It simply means you are planned for a later phase. As we move forward, additional providers will be reviewed and onboarded in waves, with the right level of access, training, and support.
We appreciate your patience as we take a thoughtful approach to this rollout. Our goal is to make sure access is meaningful, secure, and works well for your day-to-day practice.
If you have questions about your status or specific needs, please reach out to EpicLinkPhysicianLiaisons@smh.com
SMH-Sarasota COS Newsletter – October 2026
Message from Dr. Daniel Kaplon – SMH-Sarasota Chief of Staff
It has been an exceptionally busy and exciting time at Sarasota Memorial Hospital with record breaking inpatient volumes and, of course, the transition to Epic. As with any change of this magnitude, the transition has brought its share of challenges and a little added chaos to already busy days. I want to recognize and thank our physicians, nurses, staff, and leadership for the tremendous effort, patience, and teamwork they have demonstrated throughout the process. Despite the inevitable learning curve, there is a great deal of enthusiasm about the opportunities Epic will provide to improve communication, efficiency, and the coordination of patient care across our system. I appreciate everyone’s continued flexibility and commitment as we navigate these first few weeks together.
#1 Annual Medical Staff Meeting
The SMH-Sarasota Annual Medical Staff Meeting will take place on Thursday, October 29, 2026 at 6 p.m.<
Location: Oncology Tower - First Floor - Round Room
- Health System Update – David Verinder, President/CEO
- Chief Medical Officer Report – James Fiorica, MD
- Credentials Committee Report – Cindy vonWaldner, MD
- Chief of Staff Report –Daniel Kaplon, MD
- Vote to Adopt Updated SMH-Sarasota Bylaws Revisions – Cindy vonWaldner, MD and Daniel Kaplon, MD
- Elected Officers for 2026-2027
- Physician of the Year Award
- Lifetime Achievement Award
#2 Project Epic
Click on the link below or see attached for Epic Tipsheets:
Reminder: Pressing the F1 key within Epic will bring you to the Help Screen
#3 Flu Shot Clinics
#4 Education Calendar
Visit the SMHCS Continuing Education Calendar To See All Upcoming Activities.
QR Code to CE Dashboard/Calendar:
Link to CE Dashboard/Calendar:
#4 Links to Student Rotation Request and Observer Request
Please use the link below to access the APP Student Clinical Rotation application through Smartsheet. Please note that a contract must be in place between the school and SMHCS.
APP Student Clinical Rotation Application
Please use the link below to access the Observation Request application through Smartsheet.
Please note that we request 10 business days to process the request. Observation outside of the OR is limited to 5 days in a six (6) month period; Observation in the OR is limited to 3 days in a six (6) month period and is subject to patient consent.
Observation Request Application
Thank you,
Daniel Kaplon, MD
Chief of Staff