Release of Information

Medical Records Health Information Management Department

Release of Information:

Sarasota Memorial Hospital maintains a medical record for each patient seen in the hospital, emergency room, clinic, outpatient or laboratory setting.

Sarasota Memorial has a legal and ethical responsibility to foster and preserve the privacy of patient protected health information. The release of information within the patient medical record (chart) requires prior authorization by the patient or their legally qualified representative before information is released, disclosed or made available for review.

To request a copy of your medical and/or billing records, you will be asked to complete a medical records release authorization form and provide proof of your identification with a valid government issued photo ID. You may download the Medical Record Request form by clicking on the link in the navigation on the left side of this page. The completed form may be mailed or faxed to our Release of Information Office, located in the hospital, first floor, just beyond the C elevators.

The office is open Monday – Friday, 8:00am – 5:00 pm.

Release of Information Office
Phone: 941-917-1103
FAX: 941-917-2454
1700 South Tamiami Trail
Sarasota, Florida 34239

Please note that there is a fee of $1.00 per page copied. Records needed for continuation of care will be sent directly to your physician at no cost.

Physicians requesting records for continuation of care may contact: 941-917-1108.

Birth Certificates:

Sarasota Memorial Hospital electronically completes birth certificate information for every infant born in the hospital. This is done in compliance with state of Florida requirements. Once the information has been entered by our registrar, it is automatically transmitted to the state. Copies are available from the Sarasota County Health Department:

Sarasota County Health Department
P. O. Box 2658
Sarasota, FL 34230-9912
Attn: Vital Records

Or by going to the Sarasota County Health Department, Vital Records Department, 2200 Ringling Blvd., Sarasota.

Subpoenas for Medical Records and Depositions:

Hand-Served Subpoenas - via Process Server for either SMH Medical Records or Deposition of SMH personnel, must be hand-served to the following address:

Medical Records Custodian
Sarasota Memorial Hospital
Legal Services Office
5550 Bee Ridge Road, Suite E-3
Sarasota, Florida 34233

Mailed Subpoenas - Subpoenas for Medical Records sent to the Hospital ‘System’ via commercial delivery service (Certified U.S. Mail, FedEx, UPS, DHL) in accordance with the Florida Rules of Civil Procedure 1.351§(c) with written confirmation of delivery or return receipt must be sent to the following address:

Medical Records Custodian
Sarasota Memorial Hospital
Legal Services Office
1700 S. Tamiami Tr.
Sarasota, Florida 34239

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